NCRP 2018/19 Proposition 1 IRWM Project Solicitation

The Proposition 1 Integrated Regional Water Management (IRWM) Grant Program provides funding for projects that help meet the long term water needs of the state, including:

The North Coast funding area Proposition 1 IRWM allocation is $26.5 M and has approximately $22 M available for implementation projects over two rounds of funding.

NCRP 2018/19 Proposition 1 IRWM Project Solicitation Materials

The North Coast Resource Partnership is pleased to announce the NCRP 2018/19 Proposition 1 IRWM Project Solicitation!

The Project Review and Selection Process Guidelines and application materials can be downloaded below:

Project Applications will be accepted until 5:00 pm, March 8, 2019.

If you have questions, need additional information or proposal development assistance please contact:

NCRP 2018/19 Solicitation Information

NCRP 2018/19 Solicitation Information

SCHEDULE

  • November 29 – March 8: NCRP 2018/19 Project Proposal Solicitation
  • Early 2019: DWR release Final IRWM Guidelines and 2018 Project Solicitation Package
  • Early January: Informational & Assistance Workshops held throughout the North Coast Region
  • March 8, 2019: NCRP 2018/19 Project Proposals due
  • March 12 – April 8: TPRC Project Implementation Proposal review
  • April 10 & 11 (tentative): TPRC Project Review meeting
  • April 19 (or April 26): NCRP PRP & TPRC Meeting for final Project Selection
  • May 6 – 17 (exact date determined by DWR): Funding Area Pre-Application Workshop
  • July 2019 (tentative): NCRP Regional Project Application due to DWR
Learn more

ELIGIBLE PROJECTS

Eligible projects must yield multiple benefits and include one or more of the following elements.

  • Water reuse and recycling for non-potable reuse and direct and indirect potable reuse
  • Water-use efficiency and water conservation
  • Local and regional surface and underground water storage, including groundwater aquifer cleanup or recharge projects
  • Regional water conveyance facilities that improve integration of separate water systems
  • Watershed protection, restoration, and management projects, including projects that reduce the risk of wildfire or improve water supply reliability
  • Stormwater resource management projects to reduce, manage, treat, or capture rainwater or stormwater
  • Stormwater resource management projects that provide multiple benefits such as water quality, water supply, flood control, or open space
  • Decision support tools that evaluate the benefits and costs of multi-benefit stormwater projects
  • Stormwater resource management projects to implement a stormwater resource plan
  • Conjunctive use of surface and groundwater storage facilities
  • Decision support tools to model regional water management strategies to account for climate change and other changes in regional demand and supply projections
  • Improvement of water quality, including drinking water treatment and distribution, groundwater and aquifer remediation, matching water quality to water use, wastewater treatment, water pollution prevention, and management of urban and agricultural runoff
  • Regional projects or programs as defined by the IRWM Planning Act (Water Code §10537)

Frequently Asked Questions

The following FAQs relate to general program requirements for administering the North Coast Integrated Regional Water Management (IRWM) Proposition 1 Implementation Grant.

The answers to the questions below apply to all potential local project sponsors, including Tribes. Special emphasis is added in italicized text for noteworthy differences or clarification for Tribal projects.

Important Note: Many of the answers to questions below are based on the DRAFT 2018 Implementation Grant Solicitation Package (PSP) and DRAFT 2018 IRWM Grant Program Guidelines. Release of the final Guidelines and PSP may result in changes to the contents of this FAQ.

 

Frequently Asked Questions

Can local project sponsors enter into a grant agreement directly with the Department of Water Resources (DWR) to use these IRWM funds?

No. The North Coast Resource Partnership (NCRP) is the Regional Water Management collaborative group that has been approved by the California Department of Water Resources (DWR) Regional Acceptance Process to be eligible for the Proposition 1 IRWM funds allocated for the North Coast Funding Area. The NCRP conducts a project solicitation and selection process and submits one integrated proposal to DWR detailing how the collaborative wishes to spend the funds allocated to the North Coast Funding Area.  The County of Humboldt has been selected to administer the grant on behalf of the NCRP.  The County of Humboldt, as the Regional Administrator, contracts with DWR as the Grantee, then enters into Sub-Grantee agreements with the local project sponsors who were included in the NCRP funding proposal.

When can we anticipate the grant agreement to be fully executed?

After receiving the DWR Grant Award letter, it can take 6 to 12 months for Humboldt County to finalize the grant agreement with DWR; Sub-Grantee agreements with local project sponsors will be executed shortly thereafter.

How does the Sub-Grantee agreement address Tribal Sovereign Immunity?

A Tribal local project sponsor will be required to submit a Resolution of Limited Waiver of Sovereign Immunity relating to the project, prior to the execution of the Sub-Grantee agreement.  The resolution is specific to reimbursement of funds for obligations not performed, and ensures Tribes shall receive the same protections as a California public entity.  The waiver will be referenced in and attached as an exhibit, to the Sub-Grantee agreement. The waiver will be limited only to the specific project and for the applicable  designated period of time.

What are Disadvantaged Communities (DACs), Severely Disadvantaged Communities (SDACs), and Economically Distressed Areas (EDAs)?

A DAC is a census track, block, or place that has an annual median household income (MHI) that is less than 80% of the Statewide annual MHI. Currently, more- than 89% of the North Coast Region is categorized as disadvantaged. A SDAC is a census track, block, or place with an annual MHI that is less than 60% of state MHI. 57% of the North Coast Region is categorized as SDAC. An EDA is an area with a state median household income between 80% and 85% of the statewide annual MHI. While the EDA definition is similar to the DAC definition in utilizing state MHI as a determining factor, it also includes other factors such as financial hardship, unemployment and population density. To find out if your community is a DAC, SDAC, or EDA, use the NCRP’s mapping data tool (https://northcoastresourcepartnership.org/data/). You may also find DWR’s DAC Mapping Tool useful (https://gis.water.ca.gov/app/dacs/.  Should your community self-identify as a DAC, SDAC, or EDA and this tool does not reflect that please contact NCRP staff to discuss options.

Are there accommodations to encourage projects that benefit DACs, SDACs, and EDAs?

Projects sponsored by a non-profit, DAC, EDA or proponent of a project that benefits a DAC are not required to submit Funding Match (Local Cost Share). Such projects are also eligible for a 50% advanced payment of grant funds (with grant awards less than $1 million). It is important to note that if the project proponent is not a DAC, but the project helps address critical water supply or water quality needs of a DAC, they may receive the above benefits.  If only a portion of the project benefits a DAC, then that portion may be eligible for DAC benefits.

CEQA must be completed for projects that provide a water-related benefit entirely to DACs, SDACs and EDAs. However, such projects will be exempt from  the requirement to finalize CEQA and attain all permits within 6 months of the final funding award, or prior to the DWR grant execution date, whichever occurs first. Projects providing water-related benefits entirely to Tribes or projects implemented by Tribes are also exempt from the 6 month requirement.

Will the project require a Labor Compliance Program (LCP)?

Yes, the Public Resources Code section 75075 requires an LCP for a Public Works project financed in any part by Proposition 1, pursuant to subdivision (b) of Labor Code Section 1771.5.  LCPs are entities which are approved by the Director of Industrial Relations to monitor and enforce compliance with state prevailing wage laws.  Projects are required to adopt and enforce, or contract with a third party to enforce, a labor compliance program to be in compliance with state prevailing rate laws.  The County of Humboldt can provide a list of contractors to assist with the labor compliance requirements.  Labor code Section 1771 is not applicable to public agencies with its own forces. Therefore, the work carried out by government agencies, including Tribes, using their own employees, is not subject to prevailing wage requirements.

Will the project be required to comply with California Environmental Quality Act (CEQA)?

Yes, each project proponent, including Tribes and DACs, is responsible for complying with CEQA requirements and must submit documentation to DWR for review prior to beginning construction. This is a requirement of using State bond funds, and includes Tribal projects on Tribal Land. Some projects will qualify for an exemption from CEQA, while other projects will require a Mitigated Negative Declaration (or in rare cases an Environmental Impact Report).

CEQA and all permits are required to be complete and submitted to DWR within 6 months of funding award and prior to executing the grant agreement. Projects providing a water-related benefit entirely to DACs, EDAs, or Tribes, or projects implemented by Tribes will be exempt from the 6 month requirement.

Environmental planning and permitting costs for projects are not an eligible cost for grant reimbursement, unless a project is providing a water-related benefit entirely to DACs, EDAs, or Tribes, or the project is implemented by a Tribe.

Information on which state and federal agencies may require permits can be found here: http://businessportal.ca.gov/registration-permits/environmental-permitting-guide/

Note: NEPA may also be required if the project is on Tribal, federal, or cross jurisdictional lands or if federal funds are being used as match. Please contact NCRP staff for clarification as needed.

What if the project is categorically exempt from CEQA?

If the project is categorically exempt from CEQA, a Notice of Exemption (NOE) must still be filed with the County Recorder or State Clearinghouse, which starts a 35 day statute of limitations period on legal challenges to the agency’s decision.

Is DWR the Lead Agency for CEQA compliance?

No, determining the lead agency for CEQA will depend on what type of organization the project proponent is and whether state or local agencies have a role in approving the project.

  • If the project proponent is a local public agency (including Tribes), the project proponent will be the lead agency for CEQA.
  • If the project proponent is not a local agency but the project requires approval from a state or local agency, then one of the approving agencies will be the lead agency for CEQA.
  • If the project proponent is not a local agency and no state or local approvals are required, then Humboldt County will serve as the lead agency (but the project proponent will be responsible for completing any required studies and documentation).

DWR will internally review your approved CEQA and NEPA, if applicable, documents and permits to ensure all requirements have been met. This review is required prior to construction implementation approval.

Will local Tribal consultation be needed prior to finalizing CEQA documents?

Lead agencies must comply with AB52, which requires the lead agency to consider project effects on Tribal cultural resources and conduct consultation with California Native American Tribes early during the planning phase and prior to releasing a Mitigated Negative Declaration or Environmental Impact Report.  The lead agency must give notice to California Native Tribes that have submitted a request for notice and that are traditionally and culturally affiliated with the geographic area of the project.   AB52 does not apply to projects that are Categorically Exempt from CEQA as documented in a Notice of Exemption. For more information and examples of notification to Tribes visit: http://nahc.ca.gov/codes/.   To identify which Tribe or Tribes should be notified contact the Native American Heritage Commission at:

1550 Harbor Blvd, Suite 100
West Sacramento, CA 95691
(916) 373-3710 • Fax: (916) 373-5471
nahc@nahc.ca.gov

You may also contact the NCRP Tribal Engagement Coordinator, California Indian Environmental Alliance for the most up to date contact information for North Coast Tribes in the project area at sherri@cieawb.org  • (510)848-2043.

 

How are the grant funds dispersed?

There is an optional 50% advanced payment to projects with less than a $1,000,000 grant award if you are a DAC, non-profit or your project benefits a DAC.  The advanced funds are required to be spent within six months, with the option to request an extension to 18 months, per DWR’s 2018 Integrated Regional Water Management Grant Program Guidelines.  If you do not request the advanced payment option, the funds will be paid after the incurred expenses are submitted to DWR and Funding Match has been zeroed out. The California Water Code §10551 eligibility list did not include  Tribes; therefore Tribal projects must meet one of the other requirements listed above to receive the advanced payment.

Will retention be held on the grant funds?

Yes, 5% to 10% of the grant funds requested for reimbursement will be withheld.  The state will withhold 5% of each invoice for an initial period of time (approximately 2 years) and then increase the retention withholding to 10% until the project is complete and a Project Completion Report has been submitted to DWR.

What are the Funding Match Requirements?

Funding Match must be non-State funds and submittal requirements follow the same guidelines as Grant Funding submittals, i.e.  Labor compliance applies, state per diem rates, etc. Costs incurred after January 1, 2015 can be used as Funding Match (Local Cost Share).

When is Funding Match required to be submitted?

Funding Match invoices must be submitted prior to grant funding invoice submission, on a by task basis (per budget category).  If a task does not have a Funding Match requirement, you may invoice for that task while submitting Funding Match invoices on a different task.  However, construction implementation Funding Match cannot be submitted until CEQA, permits and final plans & specs have been reviewed by DWR.

What date are project costs eligible for reimbursement?

Eligible project costs reimbursement date will be determined by the date that the DWR awards the grant to the County of Humboldt (on behalf of the NCRP), yet to be determined.  Only eligible project costs after that given date can be submitted for reimbursement.

When can we start submitting invoices?

Once the Sub-Grantee Agreement is executed you can start invoicing monthly or quarterly.  All Funding Match, per project task, is required to be submitted prior to the reimbursable expenses, and construction activities can only be submitted after DWR has reviewed CEQA and Final Plans & Specs.

How long will it take to receive my reimbursement payments?

Payments are usually received within 3 to 4 months after submittal to the County of Humboldt.  There are exceptions that can cause additional delays such as budget amendments and the annual State budget approval at the beginning of each fiscal year. The longest such delay was six months.

Are travel expenses reimbursable?

Yes, DWR reimburses travel related to the project based on California State rates for the purpose of travelling from the designated headquarter to the project location.  Rates can be found at:  http://www.calhr.ca.gov/employees/Pages/travel-meals.aspx ; and includes meal, lodging and mileage reimbursement rates for you and your subcontractors.  You will not be reimbursed for more than the State rate. If travel out of the North Coast Region is necessary for the completion of your project, approval in advance will be required.

When can construction activities and the invoicing for construction costs begin?

You must submit all CEQA documents, final plans & specs and all permits for DWR’s review and approval to move forward with construction and submittal of construction match and reimbursement invoices.  Funding Match is required to be submitted and zeroed out prior to submitting reimbursable expenses.

What are the monitoring requirements?

You are responsible for submitting a plan on how you will monitor the project to report on the outcome of the proposed project benefits.  Post-performance monitoring and reporting is required for three consecutive years after the project has been completed.

Are Monitoring/Post Performance Monitoring activities eligible grant expenses?

No, it is the responsibility of the Local Project Sponsor (Sub-Grantee) to cover expenses associated with post-performance monitoring and reporting for three years after the project is complete.

Where can I find more information about the grant and application process?

If you have questions or need proposal development assistance please contact:

For questions related to Tribal projects please contact: