OUTCOME: Capacity

Problem

State and federal contracting and grant requirements limit opportunities to utilize the local workforce to conduct hazardous fuel reduction and ecosystem restoration projects. Extensive contracting procurement processes and stringent grant requirements combined with low allowable administrative billing rates hinder the competitive access for North Coast businesses in securing consistent and suitably compensated work opportunities that would facilitate the development of an adequate local year-round workforce for the stewardship economy.

Solution

Procurement Policy - Advocate for the refinement of local, state, and federal procurement and cooperative agreement processes to enhance use of local resources for high-priority projects and activities.

Background and Context

Compared to expenditures on fire suppression, there has historically been limited funding for pre-fire fuel management, ecosystem restoration, and long-term maintenance of fuel treatments.  A cyclical pattern of increased employment in ecosystem restoration work has traditionally been followed by a decline in funding 5-10 years after program initiation. This boom-and-bust pattern of funding has persisted for more than 50 years and has resulted in high costs, social disruption, and loss of skilled workers. These fluctuations in government investment have been coupled with private and federal procurement processes that have resulted in favoring highly mobile firms, utilization of H2B immigrant labor, and wage theft and labor abuse. Some private firms have strategically balanced profitability based on largess from wildland fire suppression for labor retention with low-bid service contracting, resulting in artificially low costs for forestry services and creating a barrier to access for smaller local businesses.

Much of the fire mitigation and suppression repair work currently done under emergency operations could be undertaken year-round at a far lower cost per unit of outcome.  For example, construction of fuel breaks, thinning of dense forest stands, and prescribed fire can be accomplished any time that weather conditions allow.  Planned stand treatments can create key fire suppression features (i.e., PODs) where they are desired on the landscape, rather than having them reactively built during fire suppression. In this way construction can include the environmental, cultural, and other impact review that may be omitted during emergency operations. The ability to identify and determine the desired level of ground disturbance can reduce impacts and costs compared to “on-the-fly” decision making.

For federal lands, there are existing models to shift greater amounts of work to local contractors. These include Stewardship End-Results Contracting (Stewardship Contracts and Agreements), which allows combination of restoration services and forest-product harvest into a single project (trading goods for services), or retention of timber receipts for use in subsequent service contracting. Another model is the Good Neighbor Agreement, which allows for cooperative leveraging of resources with state and local governments, special districts, and Tribes. Prescribed fire and mechanical fuel treatments are among several types of ecosystem management projects eligible to use these instruments. These authorities allow federal agencies to engage in multi-year contracts (up to 20 years), award contracts based on best value (versus lowest cost), collaborate on project design based on desired end results, trade goods for services and/or retained timber receipts, and bundle service activities and other related practices.

Recommendations

NCRP will leverage existing statewide and national resources (i.e., Ecosystem Workforce Program, RVCC, SCALE) on existing procurement processes and mutual aid, and as needed conduct additional research (including interviewing local, regional, state, and federal procurement experts) to understand the current situation and what could be changed and how. Surveys will include interviews with Tribal representatives to understand the barriers to Tribal inclusion in local workforces, especially via state and federal procurement. NCRP will also interview NGOs and CBOs to identify obstacles to seamless integration as a federal or state wildfire response resource. Based on survey results, NCRP will propose the adoption of specific policy improvements and business mechanisms to increase the use of local resources for fire preparedness, fuel treatments, and response. On the federal side, this may include expanded use of Stewardship Contracts, Master Stewardship Agreements, and Good Neighbor Authority as well as exploring novel cooperative agreement structures for use in the region.

NCRP will support Tribes using the new authorities in Joint Secretarial Order 3403, the federal TEK MOU, and the State of California Statement of Administration Policy – Native American Ancestral Lands. NCRP and regional partners will support expansion of cooperative agreements to support employment of Tribal, NGO, and other crews, as well as expansion of locally-led Community and Rancher Liaison programs and positions on large incidents.

Actions

  • Review RVCC report, Use of Good Neighbor Authority Across the West, and follow up with interviews with North Coast NGOs and CBOs to identify obstacles to seamless integration as a federal or state wildfire mitigation response mechanism.

  • Survey existing procurement processes and interview local, regional, state, and federal procurement experts to understand the current situation and what could be changed and how.
  • Interview Tribal representatives to understand the barriers to Tribal inclusion in local workforces, especially via state and federal procurement.

  • Provide outreach to elected officials, agency leads, and policymakers about actions needed to fully utilize local capacity, including available Tribal workforce.

Provide training to local organizations on how federal procurement processes function and how to navigate them.

  • Review and identify examples of successful Stewardship Contracting options.
  • Where appropriate and/or there is local interest, create a Master Stewardship Agreement or Good Neighbor Authority Master Agreement in each County with federal partners.
  • Work in partnership with other organizations that are exploring and advancing opportunities for incorporating NGO resources into federal and state wildland fire mutual aid system.
  • Encourage full utilization of federal Cooperative Agreements with NGOs, Tribes, and local fire services for the purposes of leveraging staff, infrastructure, and equipment resources at local and regional scales.

 

  • Provide support for understanding Tribal jurisdiction and the importance of supporting Tribal self-governance in collaborations with federal, state, and county governments and NGO partners (i.e., Karuk Fire MOU).

Expand the Community Liaison model to coordinate with federal and state fire agencies for meaningful community integration into large-scale incidents.

Create and fund a mechanism to provide financial support to VFDs, NGOs, FSCs, CERTs, and other community members offering critical support during large incidents.